Secretary

As an officer of the board, a secretary is responsible for ensuring that the governance work of the board of directors around the ‘board table’ or meeting is consistent with good practice. This involves observing, listening, and documenting their work as well as reminding the board of the standards to which it has committed itself. The role of a board secretary is critical for the smooth operations of the board. Most commonly, this individual ensures that board members are given appropriate notice of meetings and proactively records these meetings.

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Accountability

The board secretary is appointed to the board and is accountable to the board.

​Approximately two - five hours a month.

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​The Secretary supports the smooth and organized functioning of the Board, working closely with the Executive Director.

Key responsibilities include:

• Helping plan and schedule board and association meetings

• Preparing and sharing meeting agendas, notices, and past minutes

• Attending meetings, taking accurate minutes, and distributing them afterward

• Keeping official records, member lists, and board documents up to date

• Managing board-related correspondence and ensuring follow-ups happen on time

• Supporting governance and compliance requirements alongside the Executive Director

• Tracking board member terms and helping keep everyone aligned on their commitments

Meeting expectations:

• Attend monthly Board meetings (initially virtual, later hybrid)

• Attend the Annual General Meeting (AGM)

• If unable to attend a meeting, arrange a suitable alternate to take notes

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​​Interested in this position? 

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To apply, please submit to info@amazingkidsfoundation.org stating this position in the subject line and include the experience you feel you could add to the Amazing Kids Foundation Board. We would love to see a resume and references but this is optional.

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The initial term is two years. If this time commitment is too long please consider volunteering as we have many ideas and projects with which we want to move forward with.

All applicants will be contacted after our review.

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